People Operations Senior Executive

Job ID: 101

Responsibilities 

As a Senior Executive within the People Operations function, your duties will include but not be limited to: 

• Performing the full spectrum of HR activities such as personnel administration (proper employee records), compliance with statutory regulations, salary administration, employee movement (transfers/promotion/confirmation/resignation) processes, employee benefits, etc. 
• Ensure all HR transactional activities and standards comply with relevant acts, legal demands, and ethical standards. 
• Performs payroll administration, such as capturing the monthly movements affecting employee salaries and submitting them to the payroll team for processing. 
• Prepare IR21 and IR8A forms. 
• Administer various HR systems/platforms and liaise with service providers to resolve issues when necessary. 
• Administer and update employees’ database on a timely and accurate basis. 
• Participate in all government/non-government-related surveys. 
• Process and prepare all employment-related letters, including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters, bonus letters, etc. 
• Provide HR support in recruitment, from drafting letters of employment to onboarding the new hire. 
• Prepare applications for various relevant grants offered by government agencies. 
• Generate HR reports and handle Insurance processes accurately and timely. 
• Handles all the foreign work pass applications, renewals, and cancellations for employees/candidates. 
• Advise line managers and employees on HR policies and procedures, employee rewards and benefits, work pass matters, and tax clearances for foreigners. 
• Prepare presentation slides/Conduct new hire orientation on HR policies and benefits. 

Qualifications and Skills 

• Diploma/bachelor’s degree in human resource, Business Administration/Management, or related discipline. 
• Minimum 2 to 3 years of relevant work experience, preferably from a professional firm environment. 
• Proficient in HR software and Microsoft Office applications. 
• Communication and interpersonal skills combined with self-assurance and confidence.     
• Open to direction, embracing a collaborative working style. 
• Ability to look at situations from several points of view. 
• Persuasive with details and facts.